Privacy Policy

Personal information and the law
Any personal information that you give to me will be handled confidentially by me, the staff and volunteers in my office, in line with the requirements of the Data Protection Act 1998. If you would like information about the Data Protection Act 1998, this can be obtained from the Information Commissioner’s Office through their website www.ico.gov.uk or advice line 08456 306 060.

What information do we collect about you?
My office collects personal information that is supplied to me in my role as a Member of Parliament. It includes information supplied by my constituents and others in relation to matters which I have been asked to pursue in the interests of individuals and groups who live in my constituency such as:

  • details of specific cases
  • information provided by signatories on petitions
  • responses to questionnaires and
  • contact details for the purpose of communicating news and updates

How will we use the information about you?
If you ask me to pursue a matter on your behalf, I will use your information in order to pursue the matter you have raised with me. My staff and volunteers will normally see this information to find help and advice for you. Your personal and sensitive personal information may be passed to other agencies (such as the Department for Work and Pensions, the CSA, the local Housing Department) if I believe this to be necessary to pursue the matter you have raised with me. Your information may also be passed on to the House of Commons Information Office to obtain further information about your case. I intend that only the minimum possible personal information will be shared with other agencies, as necessary to further your cause.

If you give me personal information about someone other than yourself, I may need to check the facts with that other person. If you ask me to take action on behalf of a friend or relative I may need to contact that person to confirm that they are happy for me to act on their behalf. If you feel it would not be appropriate for me to contact the other person, you should discuss this with me when you give me their information.

Enewsletter and policy updates
Constituents who contact my staff or I by email will receive a monthly enewsletter at the email address provided. If you would prefer not to receive this free monthly update, please follow the instructions at the foot of the enewsletter to unsubscribe.

Constituents regularly contact me on particular policy issues and, as and when developments occur, I will occasionally contact constituents with updates. If you would prefer not receive such updates, please contact my office.

Access to your information and correction
If you wish to see any information that I hold about you, if you want me to update or correct any personal information that I hold about you, or if you have any queries regarding personal data that I hold about you, please contact my office.

Other websites
This privacy notice only applies to information on my website and does not apply to information contained on other websites that are linked from this one.

Changes to our privacy policy
This privacy policy was last updated on 16 October 2012.

How to contact us?
Please contact my office if you have any queries regarding this privacy policy or how my office handles your information:

e: sheila.gilmore.mp@parliament.uk
t: 0131 661 7522
w: 84 Niddrie Mains Road, Edinburgh, EH16 4DT

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